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Privacy Policy

Last updated: 8 June 2026

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A quick note before we get into it

We're Last Dart Records — an independent label built for artists, not for lawyers. We've written this Privacy Policy to actually be readable. That said, it covers everything it needs to under Australian law, and we take it seriously. If you've got questions or concerns about anything here, just reach out directly. We're real people and we'll respond.

 

1. Who We Are

Last Dart Records is an independent record label and recording studio based in Wollongong, New South Wales, Australia. We offer studio recording, mixing, mastering, release bundles, artist signing, artist development programs, music publishing, and promotional services.

This Privacy Policy applies to all personal information we collect through:

  • Our website at lastdartrecords.com

  • Studio booking enquiries and sessions

  • Demo and music submissions

  • Artist development and signing processes

  • All other services we provide

We are bound by the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This policy sets out how we handle your personal information in accordance with those obligations.

 

2. What Personal Information We Collect

Depending on how you interact with us, we may collect the following types of personal information:

Identity and contact details

  • Full name

  • Email address

  • Phone number

  • Postal or residential address

Online and social presence

  • Social media handles and profile links (Instagram, Facebook, YouTube, TikTok, Spotify, etc.)

  • Website or portfolio URLs

Financial information

  • Payment details for studio bookings, subscriptions, and release packages (processed securely through third-party payment processors — we do not store raw card numbers)

  • Invoicing information

Music and creative submissions

  • Audio files, demos, rough mixes, or other recordings submitted to us for evaluation

  • Song titles, lyrics, credits, and associated metadata

  • Information about your rights and ownership of submitted material

Booking and service information

  • Session dates, preferences, and booking history

  • Notes and correspondence relating to your project

  • Service agreements and contract information

Website usage data

  • IP address and general location data

  • Browser type and device information

  • Pages visited and time spent on site

  • Referral sources (how you found us)

We only collect personal information that is reasonably necessary for our functions and activities. We won't collect information we don't need.

 

3. How We Collect Your Information

We collect personal information in the following ways:

  • Website contact and booking forms — when you enquire about services, request a booking, or get in touch via our website

  • Demo and music submission forms — when you submit recordings or creative work to us for evaluation

  • Email and direct correspondence — when you contact us directly by email or message

  • In-person studio sessions — when you attend our studio for recording, mixing, or other sessions

  • Social media — when you contact us or tag us through social media platforms

  • Service agreements and contracts — when we formalise an arrangement with you

  • Third-party referrals — when someone refers you to us, we may receive basic contact details

Where possible, we collect information directly from you. If we collect information about you from a third party, we will take reasonable steps to make you aware of this.

 

4. Why We Collect It and How We Use It

We collect and use your personal information for the following purposes:

Service deliveryTo provide studio recording, mixing, mastering, release, and related services; to schedule and manage studio sessions; and to fulfil our obligations under any agreement with you.

CommunicationTo respond to your enquiries, provide updates on your project, and keep you informed about services relevant to you.

Demo and music evaluationTo receive, store, listen to, and evaluate submitted recordings for the purpose of assessing potential collaboration or signing opportunities.

Billing and paymentsTo process payments, issue invoices, and manage accounts.

Artist development and signingTo manage the relationship between Last Dart Records and artists we work with or sign, including development programs, release planning, and promotional activities.

Music publishing and distributionWhere a separate written agreement is in place, to facilitate the publishing, distribution, and promotion of music through our registered publishing services and distribution partners.

Legal and compliance obligationsTo meet our obligations under applicable laws, including copyright registration, rights management, and tax requirements.

Improving our servicesTo understand how our website is used and to improve the experience for visitors and clients.

We will not use your personal information for any purpose that is incompatible with the reason it was collected, unless you consent to that use or we are required to by law.

 

5. Demo Submission Database — Confidentiality and Ownership

This section is the most important part of this Privacy Policy when it comes to music submissions. We want this to be crystal clear, so we've written it as plainly as we can.

5.1 What is the demo submission database?

Last Dart Records maintains a private database that stores demo song submissions from artists. This includes audio files, recordings, rough mixes, associated metadata, and personal details provided on the submission form.

5.2 Strict confidentiality — no exceptions

The demo submission database is entirely private. Submitted recordings, audio files, song files, and all associated artist information will never be:

  • Shared with any person or entity outside of Last Dart Records

  • Distributed to any third party

  • Sold or transferred to any third party

  • Made accessible to any external party

This applies in all circumstances and without exception, unless the artist who made the submission has given explicit written consent beforehand to share that specific material with a specific party for a specific purpose.

We do not share demo submissions with other labels, publishers, producers, distributors, or any other music industry parties without the artist's prior written permission — full stop.

5.3 Ownership — the artist owns their music

The artist named on the submission form is recognised by Last Dart Records as the sole owner of all rights in the submitted song or songs.

By storing your submission in our database, Last Dart Records does not claim, acquire, or hold any rights, ownership interest, publishing rights, master rights, performance rights, sync rights, mechanical rights, or any other interest of any kind in your submitted demos. Ownership belongs entirely to you, the submitting artist, and remains with you.

This is non-negotiable and built into the way we operate.

5.4 Submitting a demo does not transfer any rights

Submitting a demo to Last Dart Records does not constitute:

  • An assignment of any rights

  • A licence of any kind

  • A transfer of ownership

  • A waiver of any rights

  • Any other legal transaction affecting your ownership of the music

The act of submission is solely for the purpose of evaluation and potential collaboration discussion — nothing more. Your music is yours. That does not change by submitting it to us.

5.5 Your ownership is permanent unless you choose otherwise

The song or songs you submit will always belong to you, unless and until:

  • You explicitly update this arrangement in writing, with your full knowledge and agreement; or

  • A separate publishing or release agreement is entered into between you and Last Dart Records, with your full guidance and permission, under which specific rights are agreed to

No other circumstance changes this. This Privacy Policy itself grants no rights to Last Dart Records over your music.

5.6 Publishing and release requires a separate written agreement

If Last Dart Records and an artist agree to publish, release, distribute, or otherwise exploit a submitted song in the future, this will only occur under a separate written agreement, negotiated and signed with the artist's full knowledge and consent.

The terms of that agreement will be made clear to the artist before signing. The artist will have the opportunity to seek independent advice. No submission to this database — and nothing in this Privacy Policy — creates any obligation on an artist to enter into such an agreement, nor does it constitute the start of one.

Until such a separate agreement is in place and signed, no song stored in our database will be published, released, distributed, or exploited in any form.

 

6. Storage and Security of Your Information

We take the security of your personal information seriously, including the security of all submitted music and associated data.

Security measures

We take reasonable steps to protect personal information from misuse, interference, loss, and from unauthorised access, modification, or disclosure. This includes:

  • Restricting access to personal information to authorised personnel only

  • Using secure systems for storing submitted files and personal data

  • Maintaining secure communication channels

  • Regularly reviewing our information handling practices

Storage location

Where practicable, we store personal information using services based in Australia or services that offer compliant data handling under Australian privacy law. Some third-party services we use (such as cloud storage providers) may store data outside Australia. Where this occurs, we take reasonable steps to ensure those services handle your information in a manner consistent with the APPs.

Data breaches

In the event of an eligible data breach that is likely to result in serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) in accordance with the Notifiable Data Breaches (NDB) scheme under the Privacy Act 1988.

Limitations

While we take all reasonable precautions, no data transmission over the internet or electronic storage system is completely secure. We cannot guarantee the absolute security of information transmitted to or stored on our systems.

 

7. Third-Party Sharing — When and to Whom

We do not sell, rent, or trade your personal information. We will not share your personal information with third parties except in the circumstances described below.

Payment processors

When you make a payment for studio sessions, release packages, or subscriptions, your payment information is processed by our third-party payment provider. These providers are PCI-DSS compliant and operate under their own privacy policies. We do not store raw payment card numbers.

Distribution and royalty partners

Where we have a written agreement to release your music, we work with distribution partners including TuneCore and Ditto to facilitate digital distribution. We may share your artist name, contact details, and release information with these partners as necessary to fulfil distribution obligations. This only occurs under a separate release agreement, not as a result of a demo submission.

Royalty and rights organisations

We work with rights management organisations including APRA AMCOS and ASCAP in relation to registered releases. We may share relevant release and rights information with these bodies where required.

Legal requirements

We may disclose your personal information if required to do so by law, court order, or regulatory authority, or if we reasonably believe disclosure is necessary to protect our legal rights or the safety of any person.

What we will never share

We will never share submitted demo recordings, audio files, or song files with any third party under any circumstances, except with the artist's explicit written consent obtained beforehand. This applies regardless of the type of third party or the reason for the request.

 

. Your Rights — Access, Correction, and Deletion

Under the Australian Privacy Act 1988 and the Australian Privacy Principles, you have the following rights in relation to your personal information.

Right to access

You have the right to request access to the personal information we hold about you, including any demo submissions, booking records, and correspondence. We will respond to access requests within a reasonable time and in a manner that suits both parties. In most cases, we will provide access at no charge. If a request is complex or requires significant effort, we may charge a reasonable administrative fee — we will let you know before doing so.

Right to correction

If you believe any personal information we hold about you is inaccurate, out of date, incomplete, or misleading, you have the right to ask us to correct it. We will take reasonable steps to correct the information promptly.

Right to deletion (where applicable)

You may request that we delete personal information we hold about you where it is no longer necessary for the purposes for which it was collected, or where we are no longer legally required to retain it. We will assess each deletion request on its merits. Some information may need to be retained for legal, contractual, or accounting obligations.

How to exercise your rights

To make an access, correction, or deletion request, contact us using the details in Section 11. We will verify your identity before processing any request and respond within 30 days.

If we decline your request, we will provide reasons and information about how you can lodge a complaint.

 

9. Cookies and Website Analytics

Our website uses cookies and basic analytics tools to understand how visitors use the site and to improve the experience.

Cookies

Cookies are small text files stored on your device when you visit a website. We use cookies for:

  • Core website functionality (keeping pages loading correctly)

  • Analytics (understanding which pages are visited and how visitors navigate the site)

  • Preferences (remembering your settings across visits)

You can control or disable cookies through your browser settings. Disabling cookies may affect the functionality of some parts of the website.

Analytics

We use web analytics services to collect aggregate data about website visits, including page views, referral sources, device types, and general geographic regions. This data is used in aggregated, non-identifiable form to improve our website and understand our audience. We do not use analytics data to personally identify individual visitors.

 

10. Retention — How Long We Keep Your Information

We retain personal information for as long as it is needed for the purposes described in this policy, or as required by law.

Demo submissions

Audio files and associated information submitted to our demo database are retained for as long as they are relevant to our evaluation and potential collaboration processes. If you request deletion of a demo submission, we will action that request unless there is a legal reason we cannot (for example, if the submission is subject to an ongoing agreement or dispute).

Client and booking records

Information related to studio bookings, sessions, and service agreements is retained for a minimum of seven years after the conclusion of the relevant engagement, in accordance with Australian tax and accounting requirements.

General correspondence

Email and other correspondence is retained for as long as it is reasonably necessary for the purposes of our business operations and any ongoing relationship with you.

Website analytics data

Anonymised analytics data may be retained indefinitely in aggregated form. Individual-level session data is retained for a period consistent with the policies of the analytics provider we use.

When personal information is no longer required, we will take reasonable steps to destroy or de-identify it securely.

 

11. How to Contact Us with Privacy Concerns

If you have a question, request, or complaint about the way we handle your personal information, get in touch with us directly.

Last Dart RecordsWebsite: lastdartrecords.com Email: Use the contact form at lastdartrecords.com

We will acknowledge your contact and respond within a reasonable time. For formal access or correction requests, we aim to respond within 30 days. For complaints, we will acknowledge receipt within 5 business days and provide a substantive response within 30 days.

If you are not satisfied with our response

If you believe we have not adequately addressed your privacy concern, you have the right to lodge a complaint with the Office of the Australian Information Commissioner (OAIC):

  • Phone: 1300 363 992

  • Mail: GPO Box 5218, Sydney NSW 2001

We encourage you to contact us first so we have the opportunity to resolve any issue directly.

 

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or business practices. When we make changes, we will update the "Last updated" date at the top of this document.

We recommend checking this page periodically to stay informed. If we make a significant change that affects how we handle your personal information — particularly in relation to demo submissions or artist rights — we will take reasonable steps to notify affected individuals directly.

Continued use of our website or services after an update to this policy constitutes acceptance of the updated terms.

 

13. Governing Law

This Privacy Policy is governed by the laws of New South Wales, Australia, and the laws of the Commonwealth of Australia, including:

  • Privacy Act 1988 (Cth)

  • Australian Privacy Principles (APPs) — Schedule 1 of the Privacy Act 1988

  • Notifiable Data Breaches (NDB) scheme — Part IIIC of the Privacy Act 1988

  • All other applicable Australian federal and state laws

Any dispute arising in connection with this Privacy Policy will be subject to the jurisdiction of the courts of New South Wales, Australia.

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Last Dart Records — Wollongong, NSW, Australia — lastdartrecords.com

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